Administrative and Events Coordinator

Job Description:

About Brown

Brown University is a leading research university distinct for its student-centered learning and deep sense of purpose. Our students, faculty and staff are driven by the idea that their work will have an impact in the world.

Brown University offers a flexible work/life balance; summer hours, winter break and a comprehensive Benefits package including time off, annual paid holidays; benefits offerings including health, dental, vision, tuition assistance, retirement, wellness, employee discounts and more.  To learn about Brown University’s benefits, visit the University Human Resources web page for further information.

About the Opportunity

The Robert J. & Nancy D. Carney Institute for Brain Science is committed to supporting research and facilitating collaborations in brain science across the Brown University community and beyond. Our mission is to promote discovery and innovation in brain science by supporting a diverse community of experimentalists, theorists, engineers, and clinical scientists. We do this by recruiting and retaining world-class faculty, creating an outstanding collaborative training environment, seeding innovative projects, supporting collaborative teams, and raising the visibility and reputation of Carney researchers.

Responsibilities

This position provides critical administrative and event support to enable the Carney Institute for Brain Science to meet its goal of promoting interdisciplinary brain science research among more than 200 Brown faculty members in 20+ departments. The position provides administrative support for the institute, including institute purchasing, facilities requests, managing space access requests, and providing support for Carney Institute space occupants (administrative offices and faculty/labs on the floor). The Carney Institute hosts  many events and seminars regularly throughout the year, in support of its objective to build community and catalyze new research directions. This position is the administrative point of contact with members of the Carney community (including directors, center directors, individual faculty and trainees) who are leading workshops and events. This position coordinates all meeting logistics, including scheduling, reserving space, preparing materials, ordering catering, and advertising. Finally, the incumbent also provides administrative support in Workday related to grants expenditures, and financial and HR processes, including receipt processing, creating purchase orders, travel reimbursements and provides administrative and scheduling support to the Director of Research Strategy, and Associate Directors of Finance and Administration, Communications, and Development and Training. 

Qualifications

Education and Experience

• Required: Bachelor’s degree and 1-2 years’ experience, or the equivalent combination of education and experience.

• Experience in event planning or support is required.

• Experience in a University or not-for-profit environment is preferred.

• Experience with financial operations and purchasing is preferred.

• Experience working with Workday is preferred.

Job Competencies

• Ability to interact effectively with a wide range of internal and external constituents and to develop and maintain effective working relationships with individuals and organizations reflecting a broad range of identities, perspectives and experiences is required. 

• Must be able to follow directions but execute certain tasks independently. 

• Superb verbal, written, and interpersonal skills.

• Outstanding organizational skills and ability to prioritize and manage multiple responsibilities effectively while meeting time-sensitive deadlines.

• Keen attention to detail.

• Ability to handle sensitive, confidential information in a professional, discreet and diplomatic manner.

• Ability to exercise sound and independent judgment.

• Excellent computer skills, including fluency with Microsoft Office suite and Google Workspace.

• Ability to work efficiently and effectively in a fast-paced setting.

• Proficiency with Zoom, and other virtual video conference platforms.

Additional Information

Applicants are asked to include a resume and cover letter.

All offers of employment are contingent upon successful completion of a background check.

Benefits of Working at Brown:

Please review additional information on the Benefits of Working at Brown.

Recruiting Start Date:

2026-05-05

Job Posting Title:

Administrative and Events Coordinator

Department:

Robert J. and Nancy D. Carney Institute for Brain Science

Grade:

Grade 8

Worker Type:

Employee

Worker Sub-Type:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

37.5

Position Work Location:

Onsite

 

Submission Guidelines:

Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

This position is not eligible for visa sponsorship.

Still Have Questions?

If you have any questions you may contact [email protected].

Brown is an E-Verify Employer.

EEO Statement:

Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, in the administration of its policies, programs, and activities. The University recognizes and rewards individuals on the basis of qualifications and performance. The University maintains certain affirmative action programs in compliance with applicable law.