Executive Assistant

Freedom Preparatory Academy  

Executive Assistant  

ABOUT US

Freedom Preparatory Academy Charter Schools (www.freedomprep.org) is a K-12 charter school in Memphis, TN and Alabama. Our mission is to prepare all students in grades K-12 to excel in college and in life. Freedom Preparatory Academy opened in August of 2009 with a class of 96 6th graders. We now serve over 2,000 students in grades K-12 and launched in Birmingham, AL with K-1 to grow to a K-5 campus. In the fifteen years we have been operating, our students have exceeded local and state averages in math and local averages in English language arts on the state exam.

We have three core beliefs that drive our mission: Every child deserves the right to a high quality public education, a foundation in character development is essential, and direct exposure to an array of opportunities and experiences provides each child with the self-confidence and social knowledge to compete globally. We will accomplish our mission through a highly structured, academically rigorous environment where students will master the core subjects, develop advanced academic skills, and demonstrate the school’s core values of: Respect, Responsibility, Integrity, Excellence, and Community.

POSITION OVERVIEW 

The Executive Assistant will support the work of the Chief Executive Officer of Freedom  Preparatory Charter Schools. In addition to ongoing administrative, correspondence, and  scheduling support, the Executive Assistant will manage research, governance, external  relations, event planning, and school-based projects. This is an opportunity to work closely with  one of the leading education reformers in Memphis, TN while gaining insight about non-profit  management and the work of the leadership team for a top charter school management  organization. The ideal candidate will possess exceptional multi-tasking abilities, excellent  written and verbal communication skills and be extraordinarily self-directed. 

RESPONSIBILITIES 

● Event Planning and Logistics -- Design, plan, coordinate and lead the execution of the  logistics, operations, and communications for staff trainings, school leader workshops,  meetings, interviews, retreats and conferences. Work closely with the event facilitators  in planning the session agendas and creating materials. Gather and analyze feedback  

regarding event agenda, content, and logistics in order to inform future planning.

● Scheduling and Administrative Support -- Provide overall coordination for the CEO’s  calendar, ensuring the time of the CEO is maximized and operating in line with FPA’s  priorities. Schedule meetings, manage requests, and additional administrative tasks  (such as making travel arrangements, processing mileage and reimbursements, checking voicemail, drafting correspondence and preparing materials for conference calls and  meetings). Provide targeted support to the Chief Level Staff on key projects that align  with the CEO’s priorities. 

● Research, Data Analysis and Project Management -- Complete complex projects and  create PowerPoints as identified to support the work of the CEO and Chief Level  Executives. Research, prioritize, and follow-up on incoming issues and concerns addressed to the Chief, including those of a sensitive or confidential nature while determining appropriate next steps.

● Writing and Communication -- Draft and proofread documents to ensure accurate and  effective communication, and maintain daily email and phone correspondences. Manage  internal and external communications with high-stakes constituents. 

• Abide by all state and federal mandates in reporting sexual or physical abuse and neglect.

• Other duties as assigned aligned with the scope of the position according to the Hiring Manager/Supervisor

QUALIFICATIONS 

● Interest in performing a critical support role while learning in a fast-paced, entrepreneurial environment 

● Excellent written and verbal communication skills 

● Detail- oriented and highly organized 

● Ability to work autonomously as well as take direction as needed 

● Highly motivated and capable of seeing project through from beginning to end

● Very flexible, mature, and humble 

● Sense of humor, strong work ethic, “roll-up-my-sleeves” attitude 

● Result-oriented individual and willing to do “whatever it takes” 

● Belief in the Freedom Prep’s mission and educational model  

● Solid technical skills and experience with Microsoft Office and comfort with learning  new technologies 

● Bachelor’s degree from a competitive college or university 

● 0-3 years of work experience

REPORTS TO Chief Executive Officer 

PTO POLICY Support Based Administrative 

COMMITMENT TO DIVERSITY: Freedom Preparatory Academy is actively seeking to build  a diverse and experienced team of educators. We do not discriminate on the basis of race, color,  gender, handicap, age, religion, sexual orientation, or national or ethnic origin. We are an equal  opportunity employer.