Office Manager / Team Assistant

<h2><strong>Who we are</strong></h2> <div> <p><span data-contrast="auto">Helsing is a defence AI company. Our mission is to protect our democracies. We aim to achieve technological leadership, so that open societies can continue to make sovereign decisions and control their ethical standards.</span><span data-ccp-props="{">&nbsp;</span></p> <p><span data-contrast="auto">As democracies, we believe we have a special responsibility to be thoughtful about the development and deployment of powerful technologies like AI. We take this responsibility seriously.</span><span data-ccp-props="{">&nbsp;</span></p> <p><span data-contrast="none">We are an ambitious and committed team of engineers, AI specialists and customer-facing programme managers.<span data-contrast="auto">&nbsp;We are looking for mission-driven people to join our European teams – and apply their skills to solve the most complex and impactful problems. We embrace an open and transparent culture that welcomes healthy debates on the use of technology in defence, its benefits, and its ethical implications.</span><span data-ccp-props="{">&nbsp;</span></span></p> </div> <h2><strong>The role</strong></h2> <div>As our Koblenz Office Manager / Team Assistant, you will have the opportunity to create a place with an inclusive and warm atmosphere where our colleagues and external parties feel at home. Overseeing all general office operations, you enjoy organising and hosting meetings and events, as well as coordinating key meetings, communications, and daily business activities.<br><br><strong><em>Please note, we are seeking a candidate for a part-time role, requiring a commitment of 20-25 hours per week. This position offers the benefit of a flexible working arrangement and will be based in Koblenz.&nbsp;</em></strong></div> <h2><strong>The day-to-day</strong></h2> <ul> <li> <p>Creating a place with an inclusive and warm atmosphere</p> </li> <li> <p>Coordinating appointments and hosting meetings onsite</p> </li> <li> <p>Organising and overseeing general office operations and activities</p> </li> <li> <p>Organising and coordinating team and group activities such as education workshops or team offsites</p> </li> <li> <p>Purchasing office supplies and maintaining proper stock levels</p> </li> <li> <p>Making travel arrangements and detailed travel itineraries</p> </li> <li> <p>Maintaining the filing and administrative systems</p> </li> </ul> <h2 id="You’ll-do-great-if-you….3" data-renderer-start-pos="15247"><strong>You should apply if you</strong></h2> <ul> <li> <p>Have strong communication and relationship-building skills</p> </li> <li> <p>Have demonstrable organisation skills</p> </li> <li> <p>Can demonstrate reliability and discretion: you will be around sensitive information</p> </li> <li> <p>Have excellent computer skills, including a high degree of proficiency in Microsoft Word, Excel, Outlook, and PowerPoint</p> </li> <li> <p>Have personal values which match ours: ownership, initiative, dedication to mission, speed and inclusiveness</p> </li> <li> <p>Are a high performer who thrives in a fast-pace environment</p> </li> <li> <p>Are collaborative, humble and a problem-solver</p> </li> <li> <p>Are fluent in German and English</p> </li> </ul> <p><em data-stringify-type="italic">Note: We operate in an industry where women, as well as other minority groups, are systematically</em>&nbsp;<em data-stringify-type="italic">under-represented. We encourage you to apply even if you don’t meet all the listed qualifications; ability and impact cannot be summarised in a few bullet points.</em></p> <h2><strong><span data-contrast="auto">Join Helsing and work with world-leading experts in their fields</span><span data-ccp-props="{">&nbsp;</span></strong></h2> <ul> <li> <p><span data-contrast="auto">Helsing’s work is important. You’ll be directly contributing to the protection of democratic countries while balancing both ethical and geopolitical concerns</span></p> </li> <li> <p><span data-contrast="auto">The work is unique. We operate in a domain that has highly unusual technical requirements and constraints, and where robustness, safety, and ethical considerations are vital. You will face unique Engineering and AI challenges that make a meaningful impact in the world</span></p> </li> <li> <p><span data-contrast="auto">Our work frequently takes us right up to the state of the art in technical innovation, be it reinforcement learning, distributed systems, generative AI, or deployment infrastructure. The defence industry is entering the most exciting phase of the technological development curve. Advances in our field of world are not incremental: Helsing is part of, and often leading, historic leaps forward</span></p> </li> <li> <p><span data-contrast="auto">In our domain, success is a matter of order-of-magnitude improvements and novel capabilities. This means we take bets, aim high, and focus on big opportunities. Despite being a relatively young company, Helsing has already been selected for multiple significant government contracts</span></p> </li> <li> <p><span data-contrast="auto">We actively encourage healthy, proactive, and diverse debate internally about what we do and how we choose to do it. Teams and individual engineers are trusted (and encouraged) to practise responsible autonomy and critical thinking, and to focus on outcomes, not conformity. At Helsing you will have a say in how we (and you!) work, the opportunity to engage on what does and doesn’t work, and to take ownership of aspects of our culture that you care deeply about</span></p> </li> </ul> <h2 id="What-we-offer" data-renderer-start-pos="3238"><strong><span id="6afa48f9-b797-428b-aa69-0bc8163b3593" data-renderer-mark="true" data-mark-type="annotation" data-mark-annotation-type="inlineComment" data-id="6afa48f9-b797-428b-aa69-0bc8163b3593">What we offer</span></strong></h2> <ul> <li> <p><span data-contrast="auto">A focus on outcomes, not time-tracking</span></p> </li> <li> <p>Competitive compensation and stock options</p> </li> <li> <p>Relocation support</p> </li> <li> <p>Social and education allowances</p> </li> <li> <p>Regular company events and all-hands to bring together employees as one team across Europe</p> </li> </ul> <p><em data-stringify-type="italic">Helsing is an equal opportunities employer. We are committed to equal employment opportunity regardless of race, religion, sexual orientation, age, marital status, disability or gender identity. Please do not submit personal data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, data concerning your health, or data concerning your sexual orientation.</em></p><div class="content-conclusion"><div>&nbsp;</div> <div>Helsing's Candidate Privacy and Confidentiality Regime can be found <a href="https://helsing.ai/candidate-privacy-and-confidentiality-regime/" target="_blank">here</a>.&nbsp;</div> <div>&nbsp;</div> <div>&nbsp;</div></div>