AP Specialist PJK

The Accounts Payable Clerk’s primary functions are to enter all vouchers and expenses as they are received into the correct expense account. They will maintain all records in a well organized fashion for easy audit trail as well as assist with vendor issues. . Other duties may include assisting with mailing of hard checks and depositing money into our bank account weekly.

Essential Job Functions:

• Maintains payable accounts by verifying and posting account transactions. Able to match invoices to purchase order and bill of laden by performing 3-way match of all PO’s and Load orders that are received. This will prep all invoices for payment when due
• Enter all general & administrative expenses directly into vendors’ accounts as applicable.
• Assist and run all check runs on a weekly basis. Work along side Asst. Controller and Sr. Accountant to ensure all vendors are paid appropriately.
• Maintains historical records by filing documents and adhering/creating a new filing system.
• Verifies vendor accounts by reconciling monthly statements and related transactions
• Assist in other duties such as mailing of hard checks and depositing money in the bank
• Work with other departments as needed to rectify vendor issues
• Protects organization’s value by keeping all accounting and customer information/data safe and confidential.

Qualifications

• High School Diploma or equivalent.
• 1 – 3 years of financial/accounting and administrative experience is preferred.
• Working knowledge of Word, Excel, and accounting software.
• Ability to maintain a high level of accuracy and speed in preparing and entering financial information
• Ability to maintain confidentiality concerning financial files
• Ability to meet daily, weekly and month-end deadlines
• Computer skills including the ability to operate computerized accounting, spreadsheet, and word processing programs, and email at a highly proficient level
• Analytical and problem solving skills
• Oral and Written communication skills
• Ability to multi-task