Associate Property Manager

About MD Squared:

MD Squared Property Group is a leader in providing top tier property management services, specializing in managing both rental and condominium buildings throughout New York.We pride ourselves on our hands-on, responsive approach and our commitment to building strong relationships with clients and tenants. Challenging the status quo of how we manage properties includes changing the way we hire and develop our managers and staff.

Associate Property Manager Role

The Associate Property Manager position serves as a key transition from Assistant Property Manager to Property Manager. This individual will be responsible for directly managing a small portfolio of buildings while continuing to support a senior Property Manager with their larger portfolio. The primary focus will be on honing the skills and responsibilities needed for full Property Manager duties, including client relations, building operations, financial oversight, and vendor management.

This role will report into the Senior Property Manager or Account Executive.

Role & Responsibilities

• Serve as the Property Manager for a designated small portfolio of buildings, ensuring smooth daily operations, maintenance, and compliance.
• Conduct regular site visits to oversee building conditions, monitor vendors, and address resident concerns.
• Develop and manage budgets, track expenses, and coordinate financial reporting for assigned properties.
• Oversee maintenance projects, negotiate vendor contracts, and ensure compliance with required certifications and regulations.
• Manage building compliance requirements and ensure all filings, inspections, and regulatory obligations are completed on time.
• Oversee building insurance policies, including renewals, claims coordination, and ensuring appropriate coverage is maintained.
• Act as the primary point of contact for owners, boards, and tenants, addressing concerns and providing excellent service.
• Support Senior Property Manager with more complex buildings, supporting budgeting, lease tracking, vendor coordination, and resident communication.
• Respond to resident and board inquiries promptly, ensuring a high level of service.
• Monitor building operations, report maintenance issues, and help coordinate solutions.
• Track lease renewals, arrears, and other financial matters as needed.
• Manage building staff, establish clear expectations, provide ongoing feedback, and hold team members accountable for performance.
• Oversee and mentor Assistant Property Managers, leading by example and supporting their professional development and growth.

Skills and Qualifications

• Prior experience in property management, ideally at an Assistant Property Manager level.
• Strong communication and organizational skills, with the ability to manage multiple priorities.
• Experience with budgeting, vendor negotiation, and financial reporting.
• Knowledge of NYC property regulations and compliance standards is a plus.
• Proficiency in Appfolio or similar property management software preferred.
• Ability to work independently while also supporting a team.

Preferred Qualifications

• Bachelor’s degree preferred
• Proficient computer skills, including property management software
• Established relationships with contractors and service providers
• Negotiation and conflict-management skills
• Coop and Condo experience