Administrative Program Coordinator-MIB

Market Range: 07

Hiring Salary: $20.65/Hourly

The Administrative Program Coordinator provides technical support to investigators and clients using animals for laboratory research in the Regional Biocontainment Laboratory (RBL). This position provides proper medical care for laboratory research animals. In addition, this position works in conjunction with the RBL Facility Supervisor, who assigns ABSL room usage of IBC-IACUC approved studies. 

1. Leads the annual review, revision, and final editing of Standard Operating Procedures (SOPs) and work instruction documents; coordinates SOP development workshops and meetings.

2. Coordinates the routing of animal protocols for required signatures and supports the organization and maintenance of related documentation in SharePoint.

3. Tracks SOPs, meeting minutes, and outstanding action items to ensure timely follow-up and completion.

4. Coordinates meetings and activities for UC7 and related programs, including scheduling, agendas, meeting materials, and minutes for meetings with and without NIH participation.

5. Supports the submission of the annual NIH reports for UC7 and maintains tracking of related budgeting and annual review requirements. 
6. Oversees pilot project support, workshops, and associated expenditures. 
7. Oversees UC7 seminar series logistics, including guest travel, meetings, refreshments, and related event expenses.
8. Maintains annual space and equipment inventory processes for the UC7.
9. Performs other related duties as assigned.

EDUCATION: High School Diploma or GED. (TRANSCRIPT REQUIRED)

EXPERIENCE: Four (4) years of administrative or secretarial experience; OR an Associate’s Degree in a related field and two (2) years of administrative or secretarial experience; OR Bachelor’s Degree in lieu of experience. (Experience with BSL3 containment, including select agent containment, procedures, and practices, preferred. Certification by the American Association for Laboratory Animal Science (ALAT, LAT, LATG, CMAR, ILAM) preferred.)

KNOWLEDGE, SKILLS, AND ABILITIES:

• Ability to work independently with minimal direct supervision; explores new areas and seeks opportunities to apply new knowledge to work.
•  Demonstrated professionalism, self-motivation, and attention to detail.
•  Proficiency in Microsoft Office applications (e.g., Word, Excel, and Outlook) and calendaring systems.