Human Resources Coordinator

186 rooms | 4,500 sq. ft. meeting/event space

Amenities: 24-hour fitness center, indoor pool, restaurant and bar with outdoor lounge, complimentary hot breakfast daily.

Located in downtown Indianapolis, this property attracts both business and leisure demand-offering strong career growth in a thriving Midwestern market. With a residential-style feel in an urban setting, it’s ideal for leaders who value both guest comfort and brand-driven operations.

Responsible for the coordination of all aspects of the Human Resources function, in accordance with hotel standards and compliance. Maintains confidentiality in all manners of employee relations.

Maintain complete knowledge at all times of:

• Recruiting and onboarding for open positions and tracking
• Safety bingo communication
• Maintaining communication boards
• Point of contact for associates in the absence of the Human Resources Manager
• All hotel and departmental policies and procedures
• Assist with benefits enrollment
• Distributes bus passes and parking proxy cards
• Distributes building card access
• Complete bi-weekly payroll in the absence of the Human Resources Manager
• Meet with new personnel to obtain needed paperwork, documentation, explain benefits, and review certain policies and procedures
• Conducts new hire orientation as needed and assist HR Manager with AOS completion
• Coordinates, processes, verifies, and maintains HR related work, which may include but not limited to: recruitment, training, benefits, employee relations, and I-9’s.
• Enters new employee information into the payroll and HRIS systems. Update as employee changes happen
• Approve employee information in the payroll system on an as needed basis
• Maintain personnel files electronically and paper copies
• Communicates needed departmental supplies, organization, and cleanliness.
• Promote positive associate relations at all times
• Demonstrate integrity at all times
• Holds self to a higher standard
• Demonstrate a can-do attitude and assist wherever needed
• Implement tracking methods
• Periodic departmental audits
• Monitor and help execute employee recognition programs such as MVP, COQ, quarterly celebrations, and birthday/anniversary cards.
• Other duties as assigned and appropriate

Job Requirements

• High school graduate or equivalent, some college
• Previous experience in Human Resources a plus
• Experience with Canva a plus
• Ability to prioritize and organize work assignments
• Ability to focus attention on details
• Ability to problem solve and troubleshoot
• Ability to input and access information into system
• Ability to remain calm and courteous when consulting with demanding, difficult work situations

Employees must fulfill their performance standards for this position and comply with company policies, rules and procedures of the hotel, including those set out in the Employee Handbook or otherwise communicated (verbally or in writing) to employees. The job description is intended to describe the general nature and work responsibilities of the position. This job description and duties of this position are subject to change, modification, and addition as deemed necessary by the hotel. Employees are required to comply with supervisory instructions and perform other job duties, responsibilities, and assignments requested by supervisors, managers, or other hotel/company officials.

HRI is an Equal Opportunity Employer and provides fair and equal employment opportunity to all employees and applicants regardless of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, veteran status or any other protected status prohibited under Federal, State, or local laws. All employment decisions are based on valid job‐related requirements.

HRI is an Equal Opportunity Employer and provides fair and equal employment opportunity to all employees and applicants regardless of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, veteran status or any other protected status prohibited under Federal, State, or local laws. All employment decisions are based on valid job‐related requirements.