Inventory Coordinator

Position Overview:

The Inventory Coordinator plays a critical role in supporting the Operations team by distribution of inventory and materials. This role ensures timely procurement of essential parts and services while maintaining accurate inventory records. The ideal candidate will work closely with Operations to ensure that technicians and field personnel have the tools and supplies needed to perform at their best.

Key Responsibilities:

• Monitor and maintain inventory levels to ensure timely availability of materials without overstocking.
• Receive, inspect, and record incoming inventory shipments; ensure accuracy against POs.
• Track and reconcile inventory discrepancies, working closely with warehouse and field team members to resolve issues.
• Maintain detailed and accurate inventory records in the inventory management system.
• Assist with monthly and periodic cycle counts, inventory audits, and physical stock reconciliations.
• Support documentation efforts for purchase transactions and inventory usage, including check-in/check-out logs.
• Communicate supply needs with internal departments and escalate shortages or delays to the Operations leaders and Inventory and Purchasing Manager.
• Contribute to process improvements within the purchasing and inventory functions.
• Ensure all technicians and mechanics are equipped with the necessary inventory and tools to complete their work effectively.
• Support day-to-day shop activities, coordinating inventory and non-inventory materials with the Operations Manager and Supervisors.
• Build and maintain positive relationships with team members, vendors, and stakeholders.

Skills and Qualifications:

• Excellent communication skills—clear, respectful, and consistent across teams and vendors.
• High awareness of safety standards and practices in daily operations.
• Self-starter with flexibility to support a fast-paced, dynamic work environment.
• Strong computer skills, including Microsoft Outlook, Excel, and Word.
• High School Diploma or equivalent required; associate or technical training preferred.
• Experience with mechanical or field service inventory strongly preferred.
• Proven ability to enforce strict inventory control measures.
• Ability to lift and handle materials up to 50 lbs.
• Ability to work from heights.

Team Baseline Core Values

• Whatever It Takes: Owner’s mentality, accountability, relentlessness
• Makes Things Better: Creates clarity, grow or die mentality
• Makes it Happen: Reliable, trusted, responsible
• No Shortcuts: Excellence, stewardship, passion, care, confident, thorough
• Owns the Outcome: Humility, transparent, owns mistakes, golden rule