Assistant Director of Advancement

Position Summary
The Assistant Director of Advancement supports the Director of Advancement in executing the school’s fundraising and donor engagement efforts. This role focuses on annual and restricted giving campaigns, special events, donor stewardship, alumni relations programming, and prospect pipeline development. As a member of a small department, this role serves as a key partner in the execution of the school’s advancement program.
Primary focus areas:Manage the implementation of the NDP Fund (Annual Fund) and other annual fundraising initiativesAssist in donor cultivation, stewardship, and communicationsMaintain accurate donor records and advancement systemsHelp expand participation across parents, alumni, and the broader school community
Principal Duties & Responsibilities
Annual Fund & Campaign Support

Plan and execute annual fundraising drives; e.g., NDP Fund and various restricted campaigns, mailings, digital campaigns, phone-a-thons, and participation drives
Support class-based fundraising initiatives and senior giving programs
Track and report on annual unrestricted and restricted giving progress and participation

Donor Relations & Stewardship

Assist with donor cultivation and stewardship activities, including correspondence and recognition
Help coordinate donor meetings, events, and follow-up communications
Support donor research and prospect identification

Database & Gift Processing

Provide timely, accurate constituent recording in the donor database (Little Green Light/Razor’s Edge/ CRM)
Produce reports and analytics to support decision-making

Events & Engagement

Coordinate major school fundraisers including, but not limited to, the Gala, Golf Tournament, and Walk-a-thon
Work collaboratively with the Advancement team to advance alumni engagement opportunities, including planning reunions
Assist in coordinating logistics and donor engagement opportunities
Recruit, train, and support volunteers involved in fundraising initiatives
Serve as the department’s liaison with the Notre Dame Parent Association’s leadership team.

Communications

Support development of fundraising materials, newsletters, and digital outreach
Assist in maintaining consistent messaging across advancement communications

Grants & Administrative Support

Assist in grant research and preparation of proposals and reports
Provide administrative support for advancement initiatives and campaigns

Knowledge, Skills, Abilities, & Other Attributes

Bachelor’s degree required
3–5 years of experience in development, nonprofit work, or related field preferred
Strong interpersonal, analytical and organizational skills; sharp attention to detail
Commitment to maintaining confidentiality
Detail-oriented with ability to manage multiple projects
Experience with databases or CRM systems preferred
Commitment to the mission of Catholic education

Unusual Working Conditions
Ability to work evenings or weekends as needed. Evening activities are scheduled in advance.
Pre-Employment Requirements
All offers of employment are contingent upon satisfactory completion of a background check.