Preventative Maintenance Supervisor

Primary Function
The field service supervisor provides major support for the service department through promoting customer satisfaction, direct customer contact responsibilities, quoting of major jobs, directly supervising field service technicians, and performing administrative operational responsibilities.
Bilingual speaker preferred (English/Spanish)
Essential Duties
Customer Service and Scheduling

Coordinate customer inquiries and service requests across walk-in, phone, and email channels
Establish job priorities and schedule daily assignments for field technicians
Communicate pricing, service timelines, and completion updates to customers
Monitor schedules and proactively notify customers of changes or additional repair needs
Resolve customer complaints to ensure high levels of satisfaction

Operations Coordination and Productivity

Assign and prioritize repair jobs to align with operational demands
Manage technician time and workload to achieve productivity goals
Coordinate activities between service, parts, shop, and specialized departments
Liaise with external vendors for specialized services such as cranes, OEM support, and radiator work

Administrative Support

Open, manage, and close service calls including account review, coding, and warranty verification
Enter service notes, purchase orders, and job details into required systems and portals
Prepare quotes, reports, correspondence, and internal documentation
Support parts sourcing and ordering for service jobs
Administer credit and COD collections in accordance with company policy

Supervision and Team Leadership

Supervise and dispatch field service personnel to ensure quality and profitability
Conduct performance reviews and provide ongoing coaching and development
Enforce company safety policies and procedures
Support hiring, training, disciplinary actions, and overall team development

Minimum Requirements
Education:
High School graduate; associate’s degree in management or bachelor’s degree preferred.
Work Experience:

4–6+ years of experience in customer service or related role.

Demonstrated group leadership experience:

Candidates with strong technical expertise and demonstrated leadership potential may be considered in lieu of some experience requirements.

Physical

Must be able to work long periods while seated.
Must have the ability to clearly communicate with customers on the phone and in person.

Other:

Demonstrated customer relations skills are required.
Must have basic PC experience with keyboarding and word processing software (preferably Microsoft).