Operations Assistant

OPERATIONS ASSISTANT

JOB SUMMARY

The Operations Assistant is responsible for a variety of general office duties and tasks. This position reports directly to the General Manager and Assistant General Manager.

JOB DUTIES AND ESSENTIAL FUNCTIONS

The Operations Assistant performs a variety of skilled and semi-skilled clerical functions, which may include, but are not limited to the following:

• Type letters, memoranda, reports, proposals, bids, and other documents.

• Copy completed reports and schedules.

• Various clerical tasks and duties requiring a combination of good working knowledge of and practical experience in general office procedures and practices.

• File and maintain files and filing systems in good order.

• Maintain photocopy and fax machines.

• Maintain a task list and provide regular follow-up, as required on Water Service Information Requests.

• Order and stock office supplies.

• Distribute incoming and collect outgoing mail.

• Monitor incoming and send outgoing faxes, and distribute accordingly.

• Prepare safety meeting test, track, and file documents for safety meetings.

• Answer telephones, take telephone and voicemail messages, and perform other tasks and duties as required.

• Filing of daily logs and inspection reports.

• Filing of daily plant records.

Qualifications

SKILLS, KNOWLEDGE AND PHYSICAL REQUIREMENTS

Skills, knowledge and physical requirements include, but are not limited to the following:

• Ability to accurately type a minimum of 45 words per minute using a personal computer.

• Excellent personal computer skills and proficiency with Word, Excel and databases.

• Working knowledge of fax machine, copier and other office equipment.

• Knowledge of and ability to use Internet communications and e-mail.

• Ability to communicate effectively, both orally and in writing.

• Ability to follow oral and written instructions.

• Must be able to write legibly, have good reading comprehension, and good grammatical and spelling skills.

• Good alphabetical and numerical filing capability.

• Ability to work independently with little or no supervision or assistance.

• Ability to interact with supervisors, co-workers, and other employees in a cooperative and professional manner.

• Must have professional demeanor and appearance, be dependable and punctual.

• Ability to perform repetitive physical activities using feet, legs, hands, and arms, and which include use of keyboard, multiline telephone/switchboard, walk, sit, bend, stoop, climb stairs, lift up to 15 lbs., reach, grasp, push, and pull.

EDUCATION, TRAINING AND EXPERIENCE

The following are required:

• High school graduate or equivalent

• Minimum two years of clerical and typing experience.

• Valid Arizona driver's license and acceptable driving record.