Program Coordinator - Holocaust Survivor Program

Position Summary: Assists with the coordination and operation of the program by following functions directly or through delegation to appropriate subordinate staff members regarding the administration of emergency financial assistance for the Holocaust Survivor Program.

Principal Responsibilities:

• Assist the Program Director with the development, implementation and maintenance of departmental projects, policies and procedures, objectives, quality assurance and environmental standards.
• Assists with Program financial reporting and records. Becomes knowledgeable about German Government Home Care program and other benefits for the Holocaust Survivor client population.
• Prepares confidential reports, correspondence, and other materials for the Program Director.
• Maintains departmental filing systems and upgrades systems as needed. Maintains all relevant documents, departmental forms, and programmatic records. Files correspondence and other records.
• Assists in the preparation of monthly service summary and statistic reports, and other required documentation, according to departmental standards.
• Follows up with Selfhelp's Finance Department regarding processing of check requisitions, and other administrative details.
• Provides information to Selfhelp staff regarding the Emergency Assistance Program, eligibility criteria, program guidelines, specific case issues and other related topics.
• Assists with fiscal record-keeping and reporting systems for all emergency assistance programs in the Holocaust Survivor Program.
• Performs data entry. Utilizes data tracking software to track payments from funding sources, as mandated.
• Performs other related duties as required or assigned including performs the tasks of the Program Director in their absence.
• Adhere to organization’s standards by completing annual mandatory trainings in a timely manner on topics including – but not limited to – Sexual Harassment Prevention Training, IT Security Awareness, Compliance, OSHA, HIPAA and any other training the organization may deem necessary in regards to regulatory compliance or good business practices.
• Supports organization’s mission by striving for excellence in all aspects of their job with a focus on positive interpersonal relationship with co-workers.
• Adheres to the organization’s policy in regards to absenteeism and appearance

Salary Range: $25 - $27 per hour commensurate with experience.

Job Competencies and Minimum Qualifications 

• Bachelor's Degree (B.A.) required.
• Experience with bookkeeping and financial record keeping strongly preferred.
• Proficient in use of office machines (e.g. fax, copier, printer, etc.) and data entry skills.
• Must be computer literate with intermediate to proficient skills in Microsoft Word and Excel. Knowledge of computer databases desirable.
• Problem solving abilities while multi-tasking; ability to exercise sound judgment
• Excellent verbal and written communication skills
• Excellent customer service and organizational skills