Assistant Registrar

Job Description

Assistant Registrar – Advising Specialist
Reports To: Registrar

Status: FULL-TIME, EXEMPT, SALARIED

About Lake Erie College

Lake Erie College, a small, co-educational, four-year, independent liberal arts college located in Painesville,

OH, 30 miles east of Cleveland, invites applications for the full-time position of Assistant Registrar, Advising Specialist.

Position Summary

This Assistant Registrar position is responsible for providing comprehensive undergraduate academic

monitoring and advising, serving as a Designated School Official, aiding in daily management of the Registrar’s

Office activities and fostering the academic success of students at the college.

RESPONSIBILITIES:

• Advises incoming freshman and undeclared majors.
• Maintains student advising records and oversees student registration.
• Maintains the advising module in Jenzabar EX and J1 Web.
• Coordinates the placement and waiver process.
• Assists faculty with the advising process.
• Manages new student record creation, auditing, and maintaining current and former student records.
• Serves as an institutional Designated School Official (DSO).
• Helps maintain audit-ready student records, process program changes, and report status updates through SEVIS under federal deadlines.
• Counsels F-1 students on course loads, reduced credit authorizations, practical training (CPT/OPT), and maintaining legal status.
• Reviews international financial documents and issue initial, transfer, and extension form I-20.
• Serves as a resource for campus departments regarding international student rules and federal guidelines from the Department of Homeland Security.
• Collaborates with Registrar for degree audit and degree tree maintenance.
• Assists with the coordination and implementation of academic ceremonies in collaboration with other office (e.g., commencements and Honors Convocation).
• Assists with new student orientation.
• Complete PTD (progress towards degree) checks.
• Assists the Registrar with policy and procedure development and data requests.
• Serves as an information resource for students, faculty and staff regarding college policies and procedures relative to academic advising.
• Ensures the integrity of the institution’s academic records.
• Ensures compliance with college policies and FERPA.
• Performs general office duties as needed, including supply ordering.
• Performs other duties as assigned by the Provost and the Registrar
• Bachelor’s degree required, master’s degree preferred
• Growth and “doer” mindset and institutional teamwork ethic.
• Creative, strategic, thoughtful, and has a sense of humor.
• Institutional employees with responsibilities related to student athletic eligibility and compliance are responsible for knowing and following all institutional, Conference, and NCAA regulations regarding recruiting and operations of the program. If regulations are not followed and result in a violation, employees are expected to self-report the violation to the compliance office or to the director of athletics. Additionally, employees must understand that those who knowingly violate, conceal, or attempt to cover up violations of NCAA rules shall be subject to disciplinary action up to and including termination of employment. In order to fulfill this duty, the institution will provide employees with educational training related to NCAA rules and regulations.