Administrative Specialist

**The Administrative Specialist is responsible for providing administrative support to various components of the company, particularly Accounting. This is multi-tasking, busy position which supports multiple small businesses in our portfolio.** **__Responsibilities__** **Accounting:** - **Scan, code and upload Accounts Payable invoices** - **Assist with Credit Card accounts by gathering and organizing receipts** - **Scan, name and save documents to project folders** - **Maintain audit backup documentation, as needed** - **Other accounting and data entry assistance, as needed** - **Assist generating Accounts Receivable invoices** - **Track tax exemption status on all jobs and prepare tax exempt forms for projects** - **Assist Payroll department** **Office Support:** - **Provide a professional first impression at our front desk and answer “operator” calls** - **Maintain neatness and stock supplies in common areas** - **Prepare mailings for others** - **Run errands when needed** **__Qualifications__** **Required:** - **Ability to work independently and collaboratively in a team environment (*Required*)** - **Attention to detail and accuracy** - **Ability to prioritize tasks, manage workload efficiently, and meet deadlines in a fast-paced changing environment** - **Proficiency in MS Office and all forms of data entry** - **Valid Driver’s license** - **Technically savvy (Able to operate a computer efficiently, scanner, printer, etc.)** **Preferred:** - **Construction industry experience** - **Basic bookkeeping experience** - **Payroll experience** **This is a full- or part-time, in-person, and permanent position.** **Our EOE company participates in the E-Verify program, background checks and random drug testing.** **$24 - $26.50/hour or $50k - $55k/year**