Staff Accountant

Open Door Care Network provides health care and wellness programs to individuals and families in need throughout Westchester, Putnam and Ulster Counties. A pioneer Federally Qualified Health Center, Open Door provides more than 300,000 patient visits annually and serves nearly 60,000 individual patients who might not otherwise have access. Open Door offers integrated services and a holistic approach to building healthier communities. Primary medical care, dental care, integrated behavioral health care, clinical nutrition, wellness programs, and chronic disease management are the foundation of its clinical programs.

Founded as a free clinic in 1972, Open Door’s mission of building healthier communities through accessible, equitable, culturally competent health care has led to site and service expansions. Today, Open Door operates centers in Brewster, Mamaroneck, Mount Kisco, Ossining, Port Chester, and Sleepy Hollow, in addition to eight School-Based Health Centers in the Port Chester and Ossining School Districts, a mobile dental van in Mount Kisco, and a new dental practice in Saugerties, NY. For more information, please visit our website at www.opendoormedical.org

JOB SUMMARY

Open Door Care Network is currently seeking a Staff Accountant for our location in Tarrytown, NY. The Staff Accountant is responsible for maintaining accurate and timely accounting records in accordance with generally accepted accounting standards. This includes but is not limited to managing day-to-day financial transactions, ensuring compliance with restricted fund usage, and maintaining the general ledger. This position reports directly to the Associate Director of Finance and plays an essential role in month-end closes and preparation for annual audits. 

DUTIES AND RESPONSIBILITIES 

•    Assist with all areas of financial reporting (ex. month-end financials, UDS report, Medicaid and Medicare Cost reports, Federal Financial Reports, Managed Care and Visit Reports, etc.)

•    Assist with accurate and timely monthly, quarterly, and year-end closing activities, including account reconciliations and supporting schedules

•    Assist with the coordination of all audits including financial, Federal, State, and local agencies

•    Collaborate with Controller, Associate Director of Finance, and other department managers to support overall department goals and objectives

•    Respond to financial inquiries and special reporting requests from finance leadership, program management, auditors, vendors, and funding sources

•    Prepare daily cash summary, maintain monthly cash receipts journals for bank accounts

•    Prepares standard/recurring monthly journal entries into the General Ledger (revenue, receivables, accrued expenses, etc.)

•    Prepare and reconcile bank accounts, receivables, deferred revenue, accrued expenses, and other balance sheet accounts

•    Maintains fixed assets sub ledger, capital purchase detail, amortization, and depreciation schedules

•    Maintain spreadsheets and supporting schedules used to reconcile subsidiary records to the general ledger, perform account analysis and prepare audit        workpapers

•    Reconcile inter-company accounts

•    Record and monitor program revenue and expenses by funding source, department, grant, contract, and restriction; and research variances from budget

•    Maintain documentation of program expenses and prepare timely, accurate vouchers, invoices, reimbursement requests, and billings to government and private funding sources

•    Monitor grant and contract expenditures for compliance with approved budgets, contractual requirements, and restricted-fund guidelines

•    Maintain accurate, organized accounting records in compliance with JCAHO standards, applicable city/state/federal laws, generally accepted accounting principles, internal controls, organizational policies, and record-retention requirements

•    Identify opportunities to improve accounting processes, reporting accuracy, internal controls, and operational efficiency

•    Performs other duties and special projects as assigned

QUALIFICATIONS

EDUCATION
•    Bachelor of Science in Accounting (required)

EXPERIENCE
•    Minimum of 1-2 years of experience as an Accountant, GAAP experience preferred
•    Non-Profit Accounting Experience
•    Strong mathematics, computer and excel skills

DEPARTMENT OPERATIONS
•    Participates in multi-discipline team conferences and mandated service-training programs.
•    Participates in the development and implementation of corrective action plans to address Department and operational deficiencies.
•    Maintains records and correspondence in orderly well-kept files

COMMUNICATION
•    Informs the Associate Director of Finance of any management or operating problems that may affect quality and standards of patient services.
•    Demonstrates ability to function in a culturally sensitive manner within the organization's philosophy and mission

PLANNING
•    Attend staff meetings, as designated, to ascertain the center’s short- and long-range plans,
programs, and goals within areas of responsibility
•    Collaborate with the Supervisor to develop and implement department goals and objectives
annually
•    Participate in staff development programs, educational activities, seminars, and training
opportunities

COMPLIANCE MANAGEMENT
•    Maintain patient confidentiality at all times as per Open Door policies and procedures
•    Prepare and maintain documentation in compliance with JCAHO standards and applicable city,
state, and federal laws

WORKING ENVIRONMENT
•    Frequent contact with patients, employees, and outside agencies.
•    Frequent exposure to communicable diseases and other conditions common to a health center environment.
•    Requires adherence to Infection Control Standard Precautions.

PHYSICAL REQUIREMENTS
•    Approximately 50% walking/standing and 50% sitting
•    Requires manual dexterity and regular hours at a computer keyboard