Fleet Maintenance Coordinator

Hallcon is a mobility and infrastructure services company focused on turnkey solutions for clients such as technology companies, manufacturers, railroads, universities, corporate business parks, hospitals, airports, public transportation agencies and more.

The Company provides essential transportation services including multi-mode operations, integrated command centers, electric vehicle (EV) infrastructure, technology, analytics and business intelligence, maintenance, cleaning, and rider experience measurement. For more information, visit hallcon.com.

The Role
Reporting to the Manager, Fleet and Maintenance, the Fleet Maintenance Coordinator, will be a key member of the fleet maintenance team. You will manage and oversee the maintenance for over 2,300 vehicles across the US and Canada, ensuring their safety, availability, and readiness for operational use. You will play an important role in collaborating with Field Management to manage preventative and corrective fleet maintenance, as well as working directly with vendors and auto shops to ensure all work is completed in a timely and efficient manner.

Key Responsibilities

Review and communicate the status of purchase/service orders, ensuring compliance with company procedures and standards
Maintain accurate records of fleet-related content in the maintenance database (repairs, maintenance, vendor agreements, etc.
Collaborate with Field Operations and Drivers to address repairs, preventative maintenance, and other fleet-related matters
Report on workloads, estimate repair times, and schedule repairs/maintenance
Monitor and communicate the workflow of vehicles in service
Assist in upfitting vehicles and maintaining an inventory of vehicle supplies
Manage radios, dashcams, and other related equipment
Perform additional fleet-related duties as assigned

Knowledge, Skills and Abilities

Ambition to drive measured success and timely support of a 2,300-vehicle fleet in an essential business
Ability to collaborate and elevate concerns and ideas to department leader
Strong communication skills, including active listening, empathy, patience, and tact
Excellent verbal, written and presentation skills – adept at conveying any message, content or training to any audience
Strong analytical skills with the ability to make data-driven recommendations and anticipate secondary effects

Requirements and Qualifications

High school diploma or equivalent
2+ years in automotive/mechanical related experience and training
ASE Certification is desired, but not required

We offer competitive compensation, comprehensive benefits, exceptional growth potential and stability, all within a casual and professional work environment.